|Video conferencing etiquette for working professionals|
However, video conferencing should be regarded in the same space and accorded the same significance, urgency and preparation that go for a face-to-face meeting with clients, employees, and other teams. There are many crucial factors which if not given consideration and taken into account may mar the experience of video conferencing and leave other people on the video call frustrated and distracted.
It is imperative for companies to train their employees about the courtesies and etiquettes of video conferencing in order to make every session a useful, productive and pleasant experience. In long distance video conferencing, conditions at one end may have a major effect on the experience on the other end.
Preparation and sound check
A good and thorough preparation is very important before any meeting. Same applies for a video conferencing session. One should prepare very thoughtfully in order to make the video meeting smooth and professional.
• Share the meeting agenda and other required documents with all the participants well in advance, probably a day before.
During the video conference
• In the end, allow enough time to all the participants to summarize, review the points discussed and decisions taken. There should be enough closure space.